How to manage your email inbox

Your email inbox is probably one of your primary connections to the world but, if it goes unattended for just one day, it can quickly become too much to handle. Missing emails can mean overlooking important details or missing out on opportunities. Luckily, there are plenty of tricks that can help prevent your inbox from becoming untamable. Here are three of them:

  1. Set up folders
    Setting up folders, tags or labels in your inbox allows your email client to sort out emails automatically. You can commonly set filters according to email address, so emails from your Aunt Hilda will go into their own folder and won’t clutter your inbox.This makes it easier to decide which emails need to be addressed immediately and which ones can be put off. Fortunately, most email clients and services make creating folders, labels or tags easy to do.
  2. Enable conversation view
    Enabling conversation (or “threaded”) view in your email client reduces the number of visible emails in your inbox. Emails that are related to one conversation will all be found under one “email” instead of taking up several spots in your inbox.With conversation view, whenever you deal with one email in a conversation, you are taking care of them all – an easy solution to a cluttered inbox.
  3. If it will take less than 5 minutes to address, deal with it right away 
    Any time an email will take five minutes or less to address, it’s counterproductive to put it off. If it must be done, it will have to either be done now or later, so why not do it now? As you continue this habit, these simple emails will start taking even less time and it will become like second nature to address emails as they arrive.

These tips are only three of many that can help simplify your email inbox. They’re easy ways to manage your email and help make it less stressful, so why not try them out?

For additional tips on email management check out this article from Business Insider.

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Author: Tropolis Group

We are an industry leading IT services company specializing in managed IT services and tech support for small and medium sized businesses. Our proactive approach to IT services is proven to provide faster response times, to provide exceptional service and to minimize technical issues, all at a lower cost. We combine the latest tools and technology with industry leading best practices and a dedicated team of experienced tech support engineers to manage and support your network and its’ users regardless of their physical location.

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